Admininistration and Marketing Assistant

at Cantello Taylor
Location Windsor
Date Posted September 2, 2021
Category Default
Job Type Full-time

Description

We are recruiting for an organisation based in Windsor who are seeking an Administration and Marketing Assistant to support their office with day to day administration, secretarial and marketing support.
Salary £21-23,000 per annum dependant on skills and experience
Duties:

  • Answering phone, door buzzer, opening post, receiving visitors
  • Providing secretarial support to Pre-Contracts and Contracts team
  • Preparation of main proposal documents and typing of presentations in both Word and PowerPoint
  • Taking minutes in Pre-Contracts and Contracts Meetings
  • Checking Excel Cost Plans
  • GDPR - Setting up and monitoring
  • Producing the Construction Phase File for Site Managers
  • Reporting information from the H&S site inspections carried out by the H&S Co-ordinator
  • Collating weekly Site Manager inspection forms and the monthly Riddor forms
  • Filing of Purchase Orders
  • Monitoring and administering the Approved Supplier List
  • Arranging disposal of any IT/printing equipment
  • Maintaining archive lists and electronic archiving
  • Invoicing (overflow from Operations Manager)
  • Collating and issuing O&M Manuals
  • Supporting marketing, communications and team activities as follows;
  • Creation and e-distribution of monthly internal Newsletter
  • Assisting with the organisation of seminars and Ad-hoc events which support Marketing plan
  • Organising last Thursday of the Month, Team Meetings and Birthday party
  • Participation within Activities Team

Skills and Experience

  • Good knowledge of all Microsoft Packages; especially PowerPoint
  • Happy to work under pressure as part of a team or own their own
  • Organised and reliable
  • Team player
  • Willing to take on ad hoc tasks as and when
  • Desirable
  • Experience of using Databases, ideally Sage Act!
  • Experience in posting on all Social Media Platforms using Hootsuite
  • Interest in Marketing/Social Media
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