|Date Posted||November 9, 2019|
Information Governance and Management Division
Description of Work
This position is the subject matter expert and serves as the custodian of records for Colorado Open records Act (CORA) requests and is responsible for other compliance and privacy considerations within information governance.
Duties & Responsibilities
Organizes, creates, administers and maintains a system framework and procedures to ensure compliance with the Colorado Open Records Act (CORA).
Coordinates with IT, Legal Services, and Risk Management to create and administer policies and procedures for the prevention or mitigation of information privacy-based risk to the organization.
Identifies and reduces information privacy-related risk by authoring and implementing policies, procedures, training, and effective mitigation plans for the handling and transfer of data.
Coordinates with Finance to collect payment for providing records
All job-related duties as assigned.
Bachelor's degree in a business or library sciences related field, or equivalent, with specialized course work or certification in Information Governance, Enterprise Content Management, Records Management, and/or Privacy.
A minimum of five years of experience in legal, records management or a document management environment, public information requests, federal privacy requirements, and compliance program management.
Certified Records Manager (CRM); Certified Information Privacy Professional (CIPP/US), or related certification preferred.
Proficiency in business functions; function and practice; vital records theory and practice; business documentation processes; privacy and confidentiality requirements for obtaining, using, processing, storing and disposing of all information types; workflow methodology; and identifying the potential historic, intrinsic, or enduring value of information.
Proficient with Microsoft Office Suite.
Ability to communicate effectively, orally and in writing.
Ability to use sound judgment and maintain the strictest of confidentiality.
Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details.
Excellent customer service skills.
An equivalent combination of education, experience, knowledge, skills, abilities.
WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.
The work environment is a typical office environment with minimal exposure to excessive noise or adverse environmental issues.
CORE COMPETENCIES PROFESSIONAL
SAFETY: Promotes safety as agency's number 1 priority in decision-making, reporting, learning, mitigation and follow-up. Zero tolerance for unsafe conditions or acts. Promotes continuous improvement of safety culture.
COMMUNICATION (D): good written and verbal communication, organized thought processes, polite and respectful of others, adapts presentations to the audience
ANALYSIS/PROBLEM SOLVING: thoroughly thinks out and evaluates alternatives, innovative problem resolution, pro-active approach, initiative to resolve problems
WORKLOAD MANAGEMENT (D): works with little direction and supervision, timely completion of projects, makes time for unplanned assignments, adapts to changing priorities
ETHICS AND INTEGRITY: perceived fairness; tolerance; honesty; consistent in application of policies and procedures.
JOB SPECIFIC COMPETENCIES
ACTION ORIENTATION: persists and finishes projects despite obstacles, or redirects when necessary; takes action and addresses opportunities with little supervision; takes extra steps to prevent mistakes or create opportunities.
CONCEPTUAL THINKING: applies common sense, theory and experience to decision-making; interprets data for discrepancies and trends, and recognizes subtle patterns; identifies key issues or uses inductive reasoning in complex situations.
CUSTOMER FOCUS: communicates courteously and proactively, learns customer's short and long term needs, sees issues from customer's perspective.
At RTD we believe happy employees make happy customers. That's why we offer a complete benefits package with a lot of extra perks.
- A competitive salary
- Paid in-house training programs
- Professional training/education allowances
- Growth potential
- Several medical, dental and vision plan coverage choices
- An excellent retirement savings plan
- A fitness/wellness center
- and so much more!
Benefits may be available on a pro-rated basis to some part-time positions.
For more information on Benefits, please click here.